Operations Assistant

Position Summary

Juneau Jazz & Classics, a nonprofit performing arts organization in Juneau, AK, seeks an Operations Assistant to facilitate event planning and logistics as well as provide administrative support for the annual business activities of the organization. 

 

This is a part-time, (around 16 hours per week and up to 30 hours per week during the Festivals) year-round job with a flexible schedule. It is a remote work position with in-person work during the festivals and events that may be added throughout the year. The position reports to the Executive Director. The position pays $24/hr. Applications will be reviewed starting February 11.

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Resume and cover letter may be addressed to Sandy Fortier, Executive Director at sandy@jazzandclassics.org.  Please email Sandy or call the office with questions at 907-463-3378.

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Duties will be assigned with respect for the specific strengths of the successful candidate. The job may evolve over time. The duties may include, but are not limited to, tasks on the following lists:

 

Operations related duties:

Keep licenses and state and federal reports up to date

Check mail, pay bills, deposit checks, work with the bookkeeper

Answer the phone and forward phone calls

Write, coordinate, and send monthly enewsletters

Prep printed materials for board meetings

Keep the storage unit organized and inventoried

Keep office supplies in stock and inventoried

Work with technical staff to order new equipment when needed

Help keep the website current

Coordinate large mailings

Manage social media and digital marketing

 

Festival related duties:

Execute artist contracts and collect relevant paperwork

Book venues

Coordinate education and brown bag events

Book flights, hotels, ground transportation for the artistic director and the artists

Manage program production, together with the graphic designer

Coordinate marketing mailings

Order and manage merchandise for selling at the Festivals

Set up and manage ticketing

Track the number of people served

Gather meaningful feedback from audiences and participants

Other duties as assigned

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The successful candidate will be a computer literate, collaborative team player with a passion for the arts, who possesses the following abilities:

• Set priorities and meet deadlines

• Work independently and collaboratively, with good judgment and decision-making skills

• Think strategically, be detail-oriented, organized, and able to juggle multiple projects at one time

• Think ahead and keep track of long-term project details

• Communicate effectively in a variety of ways, including interpersonal, verbal, and written communication skills

• Develop systems for efficiency and to keep track of data

• Be able to work some nights and weekends with possible increased hours during the festival seasons.